Exhibitor Info

The Atlanta Science Festival Exploration Expo is the culminating event of the two-week festival, taking place on March 23, 2019 from 11am-4pm. The event will draw thousands of people to Piedmont Park in a fun filled day of 100 interactive activities and performances that celebrate the excitement of science, technology, engineering and mathematics in Atlanta. This FREE event is open to all, but the primary target audience will be families with children aged 8-13, with a special emphasis on those with limited access to science education resources.

See below for information about how to submit your proposal to exhibit at the Expo. All Expo exhibits must be designed to engage the public in an interactive, hands-on way with some aspect of science, technology, engineering, and/or mathematics. We encourage exhibitors to feature local STEM discoveries, the specific research and innovations coming out of local laboratories, and the science and technology behind Georgia businesses. All content must be family-friendly, safe and appropriate.

Questions? Contact [email protected].

Most exhibitors should follow the procedure outlined below. Sponsors should also complete the Form, but will not be charged for these items. For Georgia Tech, Georgia State, and Emory University exhibitors: in most cases, your institution will cover your expenses. Contact us if you have questions.

  1. Submit your Exhibit Proposal Form by January 8, 2019 (10% early-bird discount if complete proposal is received by December 7, 2018). Please provide enough information so that we fully understand what you will be doing at your booth.
  2. Our committee will review your proposal, request additional information if necessary, and return an acceptance decision to you by January 29, 2019, along with an invoice for your final exhibit costs.
  3. You can pay by credit card online, or by mailing a check, by February 12, 2019.
  4. Exhibit space is not guaranteed until payment is received. Once payment is received we will list you as an exhibitor on our website. Timely payment will also allow us to include you on the printed Expo handout and signage.
  5. Parking directions, booth assignments, maps, load-in times and procedures will be emailed to you 2-3 weeks prior to the Expo.

Frequently Asked Questions

How do I participate as an exhibitor?

You must submit an online application that will be reviewed by our committee – see application process outlined above. Accepted exhibitors will be charged exhibitor fees starting at $600 for nonprofits, or $1300 for emerging businesses (<25 employees). Larger businesses must become a Festival sponsor (levels begin at $2500) in order to exhibit. There is no fee for vehicles. The deadline for exhibit/performance proposals is January 8, 2019. Early-bird registration provides a 10% discount on current pricing and closes December 7, 2018. We strongly advise, as space is limited, that you sign up as soon as possible to guarantee your spot and your activity.

What is included in my exhibit space?

The exhibit space includes a 10’x10′ tent with back and side walls, one 8′ table with plastic cover (not a floor-length drape), two chairs, and a banner with the name of your activity and organization. Additional chairs, tables, access to electricity and water is available for purchase in advance when completing your exhibit payment. The costs are as follows: table and cover ($25), chair ($5), 20amp circuit ($100), and water hookup (TBD). You may upgrade to a 10’x20′ exhibit space for an additional $600 fee.

What should my exhibit activity include?

All exhibits should include STEM activities that are interactive, simple and efficient. The best exhibits are typically those that have a clear take-home message. Activities must be designed to engage the public in an interactive, hands-on way with some aspect of science, technology, engineering, and/or mathematics. We encourage exhibitors to feature local STEM discoveries, the specific research and innovations coming out of local laboratories, and the science and technology behind Georgia businesses. All content must be family-friendly, safe and appropriate. Qualified exhibitor personnel must be present at the exhibit at all times during the hours of the Expo. See our Tips for a Successful Exhibit tab above for additional guidance, and some sample exhibits.

What if another group has a similar activity?

Atlanta Science Festival staff will work with all exhibitors to prevent potential overlaps. The more detail we know about your plans, the easier it will be to avoid repeating the same activity.

How many people can I expect to see?

We are estimating a crowd of approximately 20,000 visitors. When preparing for the event, please plan to serve a large audience, including adequate staffing (including setup and breakdown crews) and materials for at least 2500 visitors to your booth.

Where do I park?

Exhibitors will recieve load-in and load-out instructions 1-2 weeks prior to the event. You will be assigned a time to drop your supplies off at your tent and then move your vehicle. We will have some suggested parking options, but there is no designated parking lot for exhibitors.

Can I sell items at my booth?

Typically, merchandise sales are not allowed. Please contact [email protected] with the subject line VENDOR ALLOWANCE if you would like to make a case for an exception.

Are there restrictions on what kind of marketing materials/giveaways I can bring?

Please resist handing out paper as much as possible. Additionally, flyers cannot be left unattended or placed outside of the booth.

What if it rains?

This event will occur rain or shine. In case of dangerous, severe weather, we will announce alternate plans 48 hours in advance of the event. Please check atlantasciencefestival.org for more details.

© 2019 ATLANTA SCIENCE FESTIVAL Alex the astronaut

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