March 9-24, 2018

Exhibitor FAQ

What is the Exploration Expo?

The Atlanta Science Festival’s Exploration Expo is a free, family-friendly, interactive celebration of science! Coming at the end of ten days of Atlanta Science Festival events, the Expo is an outdoor festival with exhibit booths and performances featuring hands-on activities from academic institutions, museums, and businesses that are heavily invested in inspiring tomorrow’s innovators through science, technology, engineering, and math. We expect about 20,000 people to attend - adults and children of all ages. The event is Saturday, March 24 from 11:00 a.m. to 4:00 p.m. at Piedmont Park.

How do I participate as an exhibitor or performer?

You must submit an online application that will be reviewed by our committee. Accepted exhibitors will be charged an exhibitor fee of $500 for nonprofits, or $1200 for emerging businesses (<25 employees). Larger businesses must become a Festival sponsor (levels begin at $2500) in order to exhibit. There is no fee for performances or vehicles. The deadline for exhibit/performance proposals is January 9, 2018. Early-bird registration provides a 10% discount on current pricing and closes December 8, 2017. We strongly advise, as space is limited, that you sign up as soon as possible to guarantee your spot and your activity.

What is included in my exhibit space?

The exhibit space includes a 10'x10' tent with back and side walls, one 8' table with plastic cover (not a floor-length drape), two chairs, and a banner with the name of your activity and organization. Additional chairs, tables, access to electricity and water is available for purchase in advance when completing your exhibit payment. The costs are as follows: table and cover ($25), chair ($5), 20amp circuit (TBD), and water hookup (TBD). You may upgrade to a 10'x20' exhibit space for an additional $500 fee.

What should my exhibit activity include?

All exhibits should include STEM activities that are interactive, simple and efficient. The best exhibits are typically those that have a clear take-home message. Activities must be designed to engage the public in an interactive, hands-on way with some aspect of science, technology, engineering, and/or mathematics. We encourage exhibitors to feature local STEM discoveries, the specific research and innovations coming out of local laboratories, and the science and technology behind Georgia businesses. All content must be family-friendly, safe and appropriate. Qualified exhibitor personnel must be present at the exhibit at all times during the hours of the Expo. See our Tips for a Successful Exhibit for additional guidance, and some sample exhibits.

What if another group has a similar activity?

Atlanta Science Festival staff will work with all exhibitors to prevent potential overlaps. The more detail we know about your plans, the easier it will be to avoid repeating the same activity.

How many people can I expect to see?

We are estimating a crowd of approximately 20,000 visitors. When preparing for the event, please plan to serve a large audience, including adequate staffing (including setup and breakdown crews) and materials. 

Where do I park?

Exhibitors will recieve load-in and load-out instructions 1-2 weeks prior to the event. You will be assigned a time to drop your supplies off at your tent and then move your vehicle. We will have some suggested parking options, but there is no designated parking lot for exhibitors.

Can I sell items at my booth?

Typically, merchandise sales are not allowed. Please contact expo@atlantasciencefestival.org with the subject line VENDOR ALLOWANCE if you would like to make a case for an exception.

Are there restrictions on what kind of marketing materials/giveaways I can bring?

Please resist handing out paper as much as possible. Additionally, flyers cannot be left unattended or placed outside of the booth.

What if it rains?

This event will occur rain or shine. In case of dangerous, severe weather, we will announce alternate plans 48 hours in advance of the event. Please check www.atlantasciencefestival.org for more details.